2 2 LW2D1 5204 Copy 1—For State, City, or Local Tax Department Copy D—For Employer. e Employee’s name, address, and ZIP code 22222 Void a Employee’s social security number OMB No. 1545-0008 b c Employer’s name, address, and ZIP code d Control number 1 Wages, tips, other compensation 2 Federal income tax withheld 3 Social security wages 4 Social security tax withheld 5 Medicare wages and tips 6 Medicare tax withheld 7 Social security tips 8 Allocated tips 9 10 11 12a See instructions for box 12 C o d e 12b C o d e 12c C o d e 12d C o d e 13 Statutory employee Retirement plan Third-party sick pay 14 Other 15 State Employer’s state ID number 16 State wages, tips, etc. 17 State income tax 18 Local wages, tips, etc. 19 Local income tax 20 Locality name Form W-2 Wage and Tax Statement Department of the Treasury—Internal Revenue Service For Privacy Act and Paperwork Reduction Act Notice, see separate instructions. 2018 Copy 1—For State, City, or Local Tax Department Copy D—For Employer. e Employee’s name, address, and ZIP code e Employee’s name, address, and ZIP code 22222 Void a Employee’s social security number OMB No. 1545-0008 b c Employer’s name, address, and ZIP code d Control number 1 Wages, tips, other compensation 2 Federal income tax withheld 3 Social security wages 4 Social security tax withheld 5 Medicare wages and tips 6 Medicare tax withheld 7 Social security tips 8 Allocated tips 9 10 11 12a See instructions for box 12 C o d e 12b C o d e 12c C o d e 12d C o d e 13 Statutory employee Retirement plan Third-party sick pay 14 Other 15 State Employer’s state ID number 16 State wages, tips, etc. 17 State income tax 18 Local wages, tips, etc. 19 Local income tax 20 Locality name Form W-2 Wage and Tax Statement Department of the Treasury—Internal Revenue Service For Privacy Act and Paperwork Reduction Act Notice, see separate instructions. 2018 Suff. Suff. LW2D1 5204 Copy 1—For State, City, or Local Tax Department Copy D—For Employer. e Employee’s name, address, and ZIP code 22222 Void a Employee’s social security number OMB No. 1545-0008 b c Employer’s name, address, and ZIP code d Control number 1 Wages, tips, other compensation 2 Federal income tax withheld 3 Social security wages 4 Social security tax withheld 5 Medicare wages and tips 6 Medicare tax withheld 7 Social security tips 8 Allocated tips 9 10 11 12a See instructions for box 12 C o d e 12b C o d e 12c C o d e 12d C o d e 13 Statutory employee Retirement plan Third-party sick pay 14 Other 15 State Employer’s state ID number 16 State wages, tips, etc. 17 State income tax 18 Local wages, tips, etc. 19 Local income tax 20 Locality name Form W-2 Wage and Tax Statement Department of the Treasury—Internal Revenue Service For Privacy Act and Paperwork Reduction Act Notice, see separate instructions. 2018 Copy 1—For State, City, or Local Tax Department Copy D—For Employer. e Employee’s name, address, and ZIP code e Employee’s name, address, and ZIP code 22222 Void a Employee’s social security number OMB No. 1545-0008 b c Employer’s name, address, and ZIP code d Control number 1 Wages, tips, other compensation 2 Federal income tax withheld 3 Social security wages 4 Social security tax withheld 5 Medicare wages and tips 6 Medicare tax withheld 7 Social security tips 8 Allocated tips 9 10 11 12a See instructions for box 12 C o d e 12b C o d e 12c C o d e 12d C o d e 13 Statutory employee Retirement plan Third-party sick pay 14 Other 15 State Employer’s state ID number 16 State wages, tips, etc. 17 State income tax 18 Local wages, tips, etc. 19 Local income tax 20 Locality name Form W-2 Wage and Tax Statement Department of the Treasury—Internal Revenue Service For Privacy Act and Paperwork Reduction Act Notice, see separate instructions. 2018 Suff. Suff. LW2A Void a Employee’s social security number For Official Use Only OMB No. 1545-0008 b c Employer’s name, address, and ZIP code d Control number e Last name Suff. f Employee’s address and ZIP code 1 Wages, tips, other compensation 2 Federal income tax withheld 3 Social security wages 4 Social security tax withheld 5 Medicare wages and tips 6 Medicare tax withheld 7 Social security tips 8 Allocated tips 9 10 11 12a See instructions for box 12 C o d e 12b C o d e 12c C o d e 12d C o d e 13 Statutory employee Retirement plan Third-party sick pay 14 Other 15 State Employer’s state ID number 16 State wages, tips, etc. 17 State income tax 18 Local wages, tips, etc. 19 Local income tax 20 Locality name Form W-2 Wage and Tax Statement 41-0852411 Copy A For Social Security Administration — Send this entire page with Form W-3 to the Social Security Administration; photocopies are not acceptable. 41-0852411 Copy A For Social Security Administration — Send this entire page with Form W-3 to the Social Security Administration; photocopies are not acceptable. Department of the Treasury—Internal Revenue Service For Privacy Act and Paperwork Reduction Act Notice, see the separate instructions. Do Not Cut, Fold, or Staple Forms on This Page Void a Employee’s social security number For Official Use Only OMB No. 1545-0008 b c Employer’s name, address, and ZIP code d Control number e Last name Suff. f Employee’s address and ZIP code 1 Wages, tips, other compensation 2 Federal income tax withheld 3 Social security wages 4 Social security tax withheld 5 Medicare wages and tips 6 Medicare tax withheld 7 Social security tips 8 Allocated tips 9 10 11 12a See instructions for box 12 C o d e 12b C o d e 12c C o d e 12d C o d e 13 Statutory employee Retirement plan Third-party sick pay 14 Other 15 State Employer’s state ID number 16 State wages, tips, etc. 17 State income tax 18 Local wages, tips, etc. 19 Local income tax 20 Locality name Form W-2 Wage and Tax Statement Department of the Treasury—Internal Revenue Service For Privacy Act and Paperwork Reduction Act Notice, see the separate instructions. 5201 22222 22222 2018 2018 LW2C/LW22 5203 a Employee’s social security number OMB No. 1545-0008 This information is being furnished to the Internal Revenue Service. If you may be imposed on you if this income is taxable and you fail to report it. b c Employer’s name, address, and ZIP code d Control number 1 Wages, tips, other compensation 2 Federal income tax withheld 3 Social security wages 4 Social security tax withheld 5 Medicare wages and tips 6 Medicare tax withheld 7 Social security tips 8 Allocated tips 9 10 11 12a See instructions for box 12 C o d e 12b C o d e 12c C o d e 12d C o d e 13 Statutory employee Retirement plan Third-party sick pay 14 Other 15 State Employer’s state ID number 16 State wages, tips, etc. 17 State income tax 18 Local wages, tips, etc. 19 Local income tax 20 Locality name Form W-2 Wage and Tax Statement Department of the Treasury—Internal Revenue Service Safe, accurate, FAST! Use Copy C—For EMPLOYEE’S RECORDS (See Notice to Employee on the back of Copy B.) or Copy 2 to be Filed With Employee’s State, City or Local Income Tax Return a Employee’s social security number OMB No. 1545-0008 This information is being furnished to the Internal Revenue Service. If you may be imposed on you if this income is taxable and you fail to report it. b c Employer’s name, address, and ZIP code d Control number 1 Wages, tips, other compensation 2 Federal income tax withheld 3 Social security wages 4 Social security tax withheld 5 Medicare wages and tips 6 Medicare tax withheld 7 Social security tips 8 Allocated tips 9 10 11 12a See instructions for box 12 C o d e 12b C o d e 12c C o d e 12d C o d e 13 Statutory employee Retirement plan Third-party sick pay 14 Other 15 State Employer’s state ID number 16 State wages, tips, etc. 17 State income tax 18 Local wages, tips, etc. 19 Local income tax 20 Locality name Form W-2 Wage and Tax Statement Department of the Treasury—Internal Revenue Service Safe, accurate, FAST! Use Copy C—For EMPLOYEE’S RECORDS (See Notice to Employee on the back of Copy B.) or Copy 2 to be Filed With Employee’s State, City or Local Income Tax Return 2018 2018 e Employee’s name, address, and ZIP code e Employee’s name, address, and ZIP code Suff. Suff. LW2C/LW22 5203 a Employee’s social security number OMB No. 1545-0008 This information is being furnished to the Internal Revenue Service. If you may be imposed on you if this income is taxable and you fail to report it. b c Employer’s name, address, and ZIP code d Control number 1 Wages, tips, other compensation 2 Federal income tax withheld 3 Social security wages 4 Social security tax withheld 5 Medicare wages and tips 6 Medicare tax withheld 7 Social security tips 8 Allocated tips 9 10 11 12a See instructions for box 12 C o d e 12b C o d e 12c C o d e 12d C o d e 13 Statutory employee Retirement plan Third-party sick pay 14 Other 15 State Employer’s state ID number 16 State wages, tips, etc. 17 State income tax 18 Local wages, tips, etc. 19 Local income tax 20 Locality name Form W-2 Wage and Tax Statement Department of the Treasury—Internal Revenue Service Safe, accurate, FAST! Use Copy C—For EMPLOYEE’S RECORDS (See Notice to Employee on the back of Copy B.) or Copy 2 to be Filed With Employee’s State, City or Local Income Tax Return a Employee’s social security number OMB No. 1545-0008 This information is being furnished to the Internal Revenue Service. If you may be imposed on you if this income is taxable and you fail to report it. b c Employer’s name, address, and ZIP code d Control number 1 Wages, tips, other compensation 2 Federal income tax withheld 3 Social security wages 4 Social security tax withheld 5 Medicare wages and tips 6 Medicare tax withheld 7 Social security tips 8 Allocated tips 9 10 11 12a See instructions for box 12 C o d e 12b C o d e 12c C o d e 12d C o d e 13 Statutory employee Retirement plan Third-party sick pay 14 Other 15 State Employer’s state ID number 16 State wages, tips, etc. 17 State income tax 18 Local wages, tips, etc. 19 Local income tax 20 Locality name Form W-2 Wage and Tax Statement Department of the Treasury—Internal Revenue Service Safe, accurate, FAST! Use Copy C—For EMPLOYEE’S RECORDS (See Notice to Employee on the back of Copy B.) or Copy 2 to be Filed With Employee’s State, City or Local Income Tax Return 2018 2018 e Employee’s name, address, and ZIP code e Employee’s name, address, and ZIP code Suff. Suff. LW2B 5202 a Employee’s social security number OMB No. 1545-0008 Safe, accurate, FAST! Use Visit the IRS website at www.irs.gov/efile b c Employer’s name, address, and ZIP code d Control number 1 Wages, tips, other compensation 2 Federal income tax withheld 3 Social security wages 4 Social security tax withheld 5 Medicare wages and tips 6 Medicare tax withheld 7 Social security tips 8 Allocated tips 9 10 11 12a See instructions for box 12 C o d e 12b C o d e 12c C o d e 12d C o d e 13 Statutory employee Retirement plan Third-party sick pay 14 Other 15 State Employer’s state ID number 16 State wages, tips, etc. 17 State income tax 18 Local wages, tips, etc. 19 Local income tax 20 Locality name W-2 Wage and Tax Statement Department of the Treasury—Internal Revenue Service a Employee’s social security number OMB No. 1545-0008 Safe, accurate, FAST! Use Visit the IRS website at www.irs.gov/efile b c Employer’s name, address, and ZIP code d Control number 1 Wages, tips, other compensation 2 Federal income tax withheld 3 Social security wages 4 Social security tax withheld 5 Medicare wages and tips 6 Medicare tax withheld 7 Social security tips 8 Allocated tips 9 10 11 12a See instructions for box 12 C o d e 12b C o d e 12c C o d e 12d C o d e 13 Statutory employee Retirement plan Third-party sick pay 14 Other 15 State Employer’s state ID number 16 State wages, tips, etc. 17 State income tax 18 Local wages, tips, etc. 19 Local income tax 20 Locality name Form W-2 Form Wage and Tax Statement Department of the Treasury—Internal Revenue Service 2018 2018 e Employee’s name, address, and ZIP code e Employee’s name, address, and ZIP code Suff. Suff. Copy B—To Be Filed With Employee’s FEDERAL Tax Return. This information is being furnished to the Internal Revenue Service. Copy B—To Be Filed With Employee’s FEDERAL Tax Return. This information is being furnished to the Internal Revenue Service. Table of Contents form CHanGes for 2018 reprogramming required on 1096, 1098, 1098-T, 1042-S, W-4 eleCTronIC fIlInG InformaTIon W-2 forms — must be filed electronically or on Paper Mag-Media filing will no longer be accepted by the Social Security Administration (SSA) as of February 28, 2006. When to file electronically The government requires that employers/payers who file 250 or more of the same form with the IRS/SSA must file Copy A information electronically. other Information returns If you are required to file 250 or more returns on Form 1098, 1099A, 1099G, 1099MISC, 1099R, 1099S, 5498 or W-2G you are required to file electronically. For determining the number of returns you are required to file “count each type of form separately”, for example, if you must file 300 Form 1098 and 100 1099MISC, you are not required to file Form 1099MISC electronically, but you must file Form 1098 electronically. For information concerning electronic filing or information about a waiver, contact: Internal Revenue Service. Attn: Extension of Time Coordinator, 230 Murall Drive Mail Stop; 4360 Kearneysville, WV 25430; Telephone: (304) 263-8700. The following returns may be filed electronically to the IRS: 1099A 1099B 1099C 1099CAP 1099DIV 1099G 1099H 1099K 1099INT 1099LTC 1099MISC 1099OID 1099PATr 1099Q 1099r 1099SA 1099S 1042S 1098 1098C 1098E 1098MA 1098T 3921 3922 5498 5498ESA 5498SA W2G 1094 1095 W-2 forms are filed to the social security administration laser offICIal formaT W-2 forms individual Packs form # form # 50’S 500’S Lw2a Lw2a500 laser W-2 coPy a emPloyer’s federal Lw2D1 Lw2D1500 laser W-2 coPy 1 state/local, or coPy d emPloyer’s form # form # 50’S 500’S Lw2b Lw2b500 laser W-2 coPy b emPloyee’s federal Lw2cLw22 Lw2cw22500 laser W-2 coPy 2 state/local/city, or coPy c emPloyee’s record laser Cut sheets W-2’s (Individual packs).......................................................................3 Combined Format W-2’s .................................................................. 4-5 Blank Format W-2’s ..............................................................................6 Prepackaged Set W-2’s.........................................................................7 1099’s (Individual packs)................................................................ 8-10 Blank Format 1099’s...........................................................................11 Prepackaged Set 1099’s ............................................................... 12-13 W-2C / W-3 / W-3C / 1096 / 1042S / W-2G / LW9 .............................14 1094 and 1095 ACA Health Coverage Forms ...................................14 envelopes Diagonal Seam Envelopes.................................................................15 Double & Single Window Envelopes................................................15 regular Gum Seal or Self Seal Envelopes ........................................15 software TFP 20.18, LaserLink, LaserLink XL and ACA Software....................20 Account Ability Software..................................................................21 W-2 forms Continuous & mailers 1-Wide Continuous ............................................................................22 Twin Set Continuous..........................................................................23 Electronic Filing - Continuous ...........................................................24 2-Wide Continuous ............................................................................24 1-Wide Mailers ...................................................................................24 Electronic Filing - Mailers ..................................................................25 1099 forms Continuous & mailers Continuous 1099’s ....................................................................... 26-31 Mailer 1099’s ................................................................................ 27-31 Electronic Filing 1099’s ................................................................ 26-31 miscellaneous forms W-2G, W-3, 1096, 1042S ....................................................................32 W-2C, W-3C, W-4, I-9 .........................................................................33 Federal And State Quarterlies ..........................................................33 additions and Deletions ..............................34 Irs Changes ...................................................................35 Employer Copy D State/City Copy1 Employer Copy D State/City Copy1 Employee Copy C/2 Employee Copy C/2 Employee Federal Copy B Federal Copy A Individual laser Packs ordering Individual W-2 lasers made easy Official Format W-2’s - each sheet of the W-2 contains information for two employees and is printed as a separate batch. All Copy A’s, Copy B’s, Copy C’s etc. are printed separately. The employee copies must be collated for envelope insertion. Our laser W-2’s are sold in packages of 50 - 8½" x 11" sheets yielding 100 individual W-2 copies (Also available in bulk packs of 500). If for example, you want to order the equivalent of 100 6-part W-2’s, you would order as follows: iTem QTY of PackageS iTem QTY of PackageS Lw2a 1 Lw2b 1 Lw2D1 2 Lw2cLw22 2 (Please note: prepackaged sets of the laser official format W-2’s are available on page 7). Combined and Blank Format W-2’s (see pages 4, 5 and 6) – these preprinted combined and blank formats are designed to print all employee’s copies on one sheet. these combined and blank formats eliminate collating. Just fold and put in a matching window envelope. for example, the l4uP contains employee’s copies b, c, 2, and 2 preprinted on one 8½" x 11" sheet. our laser W-2 combined and blank formats are sold in packages of 50 sheets yielding 50 employee’s copies. most formats are also available with employer’s copies, copy d and state copy 1, combined. the combined and blank forms are ideal for electronic filing (if filing copy a to the social security administration, you must use the official format federal copy a). (note: blank formats may not work with our stock envelopes, please request samples for testing). state W-2 and 1099r Part requirements 8-Part states AL, DE, KY, MD, MI, MO, NY, OH, PA 6-Part states al, az, ak, ca, co, ct, dc, de, Ga, hi, id, il, in, ia, ks, ky, la, me, md, ma, mi , mn, ms, mo, mt, ne, nJ, nm, ny, nc, nd, oh, ok, or, Pa, ri, sc, ut, Vt, Va, WV, Wi. (Add extra parts for city withholding tax.) 4-Part states ak, fl, nV, nh, sd, tn, tx, Wa, Wy. employer copies employee copies federal state city file federal state city file W-2 copy a copy 1 copy 1 copy d copy b copy 2 copy 2 copy c 4-Part X X X X 6-Part X X X X X X 8-Part X X X X X X X X state 1099 Part requirements 3-PArT STATES ak, ca, fl, Ga, il, in, ia, ky, la, md, mi, mo, nV, nh, nm, ny, or, sd, tn, tx,Vt, Wa, Wy 4-Part states al, az, ar, ca, co, ct, dc, de, Ga, id, il, in, ia, ks, ky, la, me, md, ma, mi, mn, ms, mo, mt, ne, nJ, nm, nc, nd, oh, ok, or, Pa, ri, sc, ut, Vt, Va, WV, Wi 5-Part states al, az, co, ct, de, hi, id, me, ma, mn, ms, mt, ne, nc, nd, oh, ok, Pa, sc, ut, Wi Pressure seal W-2................................................................................................ 16-17 1099r’s / 1099 MISC...........................................................................18 Miscellaneous Forms..........................................................................19 Laser W-2 Packaged Sets With & Without Envelopes Available See Page 4 available Self Seal Self DWCLS 3 5 W-3 Transmittal Forms Included with each Red Federal Copy A Form DWCL Use Envelope DWCL Employer’s name, address, and ZIP code Control number f Employee’s address and ZIP code 22222 Simplify your customers’ filing process. 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